Control Panel

The Control Panel is the information matrix where the flight details are loaded and edited. Is uses mainly at the back office of the Airlines and includes several indicators that are editable in accordance to the operational needs.

The entry below displays the Control Panel for a particular flight:

Description:

Response:

If not specified on the entry the system will default to the city linked to the terminal where the entry is being made and the same the current date.

For displaying a flight data for the same airport and day the entry is PC4580

The Aircraft Operator is responsable for adding and updating the Aircraft Registration Table (see OAR table), each item contains the aircraft capacity and the system will use the information for updates if necessary

Registration Number

The entry to update the Registration (Tail Number) for a specific flight is:

Description:

If new tail number modifies the aircraft capacity the system will display the following message:

Automatic re-accommodation when changing the registration

Passengers already checked in can be automatically re-accommodated, when it is necessary to change planes, and the new one differs in its configuration.

With this command, when changing the registration, you can establish in which column (A,B,C, etc), the passengers who were located in a column that does not exist in the new configuration will be seated.

Example:

The plane they are checked on has columns ABC-DEF and the new plane has rows AC-DF.

Passengers who were seated in column B and E, when changing registration, will not have their equivalent on the new plane.

Command:

Example:

Descripción:

In the example below, the registration of flight 2504 is changed, and the command indicates that:

• All passengers who are in column C will move to column A (*.CA)

• Passengers who are in rows 1 to 3, seated in column D, will go to column B (1-3.DB)

• The system's response will display such movement, reflecting the passenger's old location and new location on the aircraft.

Open

Type of Service 

Use the following entry to modify the flight's type of service 

Description:

Example:

Operator Control

The operator information is extracted from the OPTG indicator. It is automatically added if the flight has the information previously exsits on Shcedule module but it may also be added or edited on the Control Panel. If the carrier has the proper print templates, the boarding passs will be issued with the “operated by” legend

PC<flight>/<date><origin>,OPTG<NAME OF OPERATOR>

Example

PC4580/26JULAEP,OPTGXX AIRLINES

Status for Check in and Boarding 

Los status del Check In pueden ser los siguientes:

Change the flight Status using the following entries:

Status can be the following:

Edit the boarding status using the following entries 

Electronic Ticket Control

 Y= YES N= NO

Edit using the following entry:

Boarding Pass Printing Control

Y= YES N= NO

Edit using the following entry:

Bag Tag Printing Option

Y= YES N= NO

Edit using the following entry:

Setting up web check-in 

Y= YES N= NO

To Enable or disable the Web Check-in option use the following command:

The Status will default by the option selected by the carrier on the JJCHK Table (For setting up the check-in parameters).

Adding a Seat map 

Edit using the following entry:

Edit using the following entry:

Automatic excess baggage control

Y= YES N= NO

To enable excess baggage check on the flight, the command is

By default, the option configured by the airline in the JJCHK (parameter configuration for check-in) will be presented.

Control for Overselling at the Airport 

This indicator is used when flights are fully booked and more passengers needs to be added on top of the previously authorized for selling. T

This entry can be performed only 12 hours before flight departure.

Edit using the following entry:

To read more about the rest of the procedure find a full chapter on this document 

Departure Time Control 

Edit using the following entry:

To indicate estimated time of departure occurs the following day from the scheduled time of departure add a + sign after the estimated departure time:

To indicate boarding time will occur the following day from the Scheduled time of departure add a + sign after the Boarding Time:

Boarding gate control 

Use the following entry to add or edit 

Baggage carousel control 

Use the following entry to add the baggage carousel number:

Cabin control and space block 

When Registration number changes system displays:

Modify aircraft capacity from 50 to 20

To edit use the following entry:

Jump Seat Control

On the example the amount of passengers authorized as Jump Seat is 3, When displaying the Control Panel the amount of passengers accepted is JMP 1

Remarks for the control panel 

Use the following entry to add remarks:

Add a coment for the field REM:

Edit the field REM:

Use a remark to alert ckeck-in agents when accepting passenger. 

Enter the # sign at the end of the text to make a remark display after the PF entry is perform to search for passengers to check in

Free text can contain a maximum of 50 characters 

PF will display the following:

Edit the remark entered in REM

Delete the remark added to REM

Adding Crew and Extra Crew 

Permits to add or edit the names of the crew members. 

To add crew members use the following entry 

Editr tripulante

Delete Crew member

Allows the input or edition of crew members, use the following entry:

Ingresar tripulación extra

Edit extra crew Last Name and Name 

Delete Extra Crew

Crew Management Module

”Crew Management” Solution facilitates the automatic uploading of crew members API-Advanced Passport Information- to a flight in the most efficient way. The solution is integrated by:

• Crew Management Module, enabling the management of crew data.

• PC or Control Panel, enables the crew upload to a flight and,

• PCREW or Crew Panel, allowing to view the basic information from crew members uploaded and active on the Crew Management Administrator (Duty 5 password and a especial keyword are mandatory).

1. Crew Management Module

Crew Management is a DCS solution for airlineTraffic or Ground Handling personnel.

It is available from Kiu CLICK “Settings “tab. Once on the “Setup” screen, select Kiu DCS and then, “ CREW Management” and “CREW Management again to access the “CREW LIST” which is divided in two parts. The top part of the screen contains all the filters for searching crew members by

• “License Expiration Date”. Displays all licenses expiring before and up to the date shown in the filter.

• “Crew Employment Level”, providing up to 15 levels or company employment categories.

• “Crew Member Roles” (captain, f/o, flight mechanic, purser or cabin crew)

• “Travel Document Expiration Date” displays all travel documents expiring before and up to the date shown in the filter.

Following tabs are also available:

• Export, enabling the export of data to a CSV, XLS and PDF file.

• History, allows viewing the history of 5, 10 or 25 crew members per page and sorted by:

  • Date

  • ID number or Identification number (Maximum 10 digits)

  • Actions, showing add, update or delete data from a crew member registry besides History, which shows the agent who performed the action, the date and GMT time when the action was performed.

• Clear, enabling filters to clear out.

• Search, this tab allows to search crew information by any of the filters available.

A scroll bar is available at the right hand side of the screen for an easy navigation.

Placing the mouse on a label shows the meaning of that label.

Open

Selecting the tab “Back to menu” returns to the “Setup” screen.

At the bottom part of the screen, there are two new tabs. The first one is “options” , filtering the desired information to view. The second one, “Add”, for adding a new crew member information to the module.

Four icons at the right hand side of each registry represent the actions that can be taken: updating data, deleting data once the registry has been placed as inactive, view data for the selected registry

and view history data for the chosen registry.

The “Add” tab enables adding information for a new crew member in the “Add New Crew Member” screen, which contains several drop-down menus. The first one is for uploading the basic crew member information. The blue button on the first image below is placed as active in order to save uploaded data. It is always active when adding information for a new crew member or updating information.

There is only one case when this button must be placed as inactive, that is before deleting a full registry and in this case, clicking on update the registry will allow to inactivate the status button.

Attempting to delete a full registry while it is active will cause the display of an error.

Below, the crew member information added is saved because the button was placed as active so the registered information is immediately available for APIS or any other purposes.

The following drop-down menus are available at the bottom of the screen:

• Flight License Information (Mandatory for USA).

• Travel Document Information (Mandatory).

• Other Travel Document Information.

• Home Address Information.

• Current Address Information.

Flight License Information (Mandatory for USA) allows to enter crew member professional or employment category level, flight license number, place of issuance and expiration date ( see image below)

The “Travel Document Information”drop-down menu is for adding the travel document, the number, expiration date, date and place of issuance together with country of issuance. It is mandatory for APIS to complete all the information requested on this drop-down menu. Example below:

Travel document information drop-down menu contains following documentation list:

Other travel document information contains following documentation list to select a second travel document, for example, a Visa:

“Home address” is for adding all the information related to the place of residence.

“Current address” must be completed when different from “home address”.

No residual information should appear on any window in the optional drop-down menus not completed in order to save the registry. Leaving the country name in current “country” for example as on image below, causes an error display pop up message in red.

Once mandatory information has been completed and no residual data left has been verified in optional drop-down menus, clicking on the save tab causes a pop up message in green indicating that the saving transaction has been successful so the information entered has been fully saved. See example below:

Only a Duty 5 v.1 with keyword CHKCRW password can access, add, delete and update crew member information on “Crew Managment Module”. A Duty 5 v.1 password with keyword CHKCWV is also mandatory to access and view crew information uploaded on “Crew Management Module”.

Messages and meaning.

2. Control Panel. Uploading Crew and Extra Crew to a flight.

Once the mandatory crew member information data for APIS-Advanced Passport Information System- has been uploaded on the “Crew Mangement Template”, the next step is uploading the crew members on the flight using following input:

Several combinations are available to upload crew to a flight requiring the generation of an API message. Crew can be uploaded by:

• Their Internal ID number (often corresponding to their internal airline company number but it could also be any number assigned by the airline and loaded on Crew Management Template.

The uploaded crew members appear at the bottom of the screen designated as “crew” together with their corresponding roles on the flight as on example below.

Crew roles uploaded are the following:

• SEVERAL INTERNAL ID IN A ROW (10 Maximum)

• SURNAME AND/OR FIRST NAME

• SURNAME EXCLUSIVELY

• SEVERAL DIFFERENT SURNAMES IN A ROW (10 Maximum)

• SEVERAL DIFFERENT SURNAMES AND FIRST NAMES IN A ROW (10 Maximum)

• SEVERAL CREW MEMBERS COMBINING SURNAMES AND ID NUMBERS IN A ROW (up to 10)

• SEVERAL CREW MEMBERS COMBINING INTERNAL ID NUMBERS AND SURNAMES (10 Maximum)

Deleting a crew member uploaded on the flight must be individually done using the following input and also the number of position or item shown in the PC screen, under “crew” . Internal ID number is not to be used for deletion:

The uploaded crew members are not shown in passenger counters and neither on PFS (Passenger Final Sales) because they do not have a PNR in the Reservations System. They appear as crew in both PC and PW or Traffic Manifest.

Crew roles appear for crew and extra crew members on following commands:

• Control Panel or PC

• Traffic Manifest or PW

A crew member occupying a passenger seat although not booked in the flight is named as Extra Crew or EXC. Extra Crew members who are loaded and active on the Crew Management Template or Module can be uploaded on a flight same as Crew. Following entries to be used:

• ID Number (Maximum 10)

• SURNAME (Maximum 10)

• SURNAME/FIRST NAME (Maximum 10)

Deleting or offloading an extra crew or EXC registry from a flight must be done individually and using the following input:

Extra Crew are always listed under Crew in PC.

Extra Crew are also placed under Crew on the Traffic Manifest or PW:

Once crew and possible extra crew members have been uploaded on a flight which requires an API - Advanced Passport Information- message, the information is available using following input:

NOTE: attempting to display PALC for a non-API required flight, that is, not showing API:Y on PC (see below screenshot) will show following message: EMPTY LIST.

A duty 5 password with keyword CHKLV1 is mandatory to display the PALC list.

To display basic API data for a single crew member, the input is as follows:

To display complete API data for a crew member, use this entry:

3. Crew Panel to view Crew Information.

A user with a Duty 5 v.1 password and Keyword CHKCWV can view following crew member information from Kiu Command:

• first name

• surname

• date of birth

• place of birth

• gender

• country of birth

• nationality

• active or inactive in Kiu “Crew Management Template”

• ID number

To view crew member airline e-mail address besides all the basic information:

These lists can be filtered individually by:

• SR or Surname

• ID or Identification Number

• SR and ID combination (one crew member) for increading accuracy.

• The three first surname letters

• Using crew three first surname letters and his/her ID number for accuracy.

Messages and Meaning

Control and management of waiting List 

Delete PNRs from the waiting list

To perform this action agent sign must include keyword CHKLV2

Addition of comercial available weight or maximum weight for take off

The Comercial Available weight or maximum weight for take off must be specified on the control panel using the following entry:

Example:

Response:

Remaining available weight calculation from the traffic manifest (PW) 

Once the maximum weight for take off is entered on the Control Panel, the system calculates automatically the available weight remaining

The Available weight remaining will decrease as passengers get accepted, bags, cargo and mail are added to the flight.

The remaining available weight is obtained from the following calculation: 

Response:

Description:

Opening and Closing of flights sales from Check in 

This function allows to open or close the seat sales of a flight. To be able to perform this entry agent sign must include the keyword CHKLV2.

This Entry allows to take control over the flight restricting the generation of new reservation or sales, and the confirmation of passengers on the waiting list 

Use the following entry to close the flight for sales:

Description:

Once this indicator is turned ON, in order to allow new sales, over-sale must be used from the Check-in (OSL) followed by a direct sale using the action code OS

This Control Panel entry cannot be combined with other options.

Once this indicator is ON, the classes on the flight availability will show their totals as C (Closed for sale) 

once this indicator is on flight will no longer be visible on flight availability, this action will be written to flight history (VIH) and flight history for check-in (PH)

Use the following entry to open the flight for sales:

Description:

DEI210: individual boarding pass printing for direct flights with stops

Add or modify

The command line will add information if it does not exist or replace existing information

Examploe:

PC4444/28JULMAD,DEI/210/UIO/GYE

Delete

Example:

PC1717/8DECBOG,DEI/210

Possible error messages