Passenger Acceptance 

Search for passengers pending to be accepted on the flight

Flight must be initialized and CHECK-IN status must be OPEN before passengers can be accepted

Use this entry to search for passengers:

PF<Flight number>/<Date><Boarding airport><Destination airport>-<Passenger last name>

Example:

Description

Description

The star (*) shown on item 3 indicates the PNR is multi-party which means that PNR contains more than one passenger under the same record locator.

From this list, you can either search or accept a passenger on the flight.

Search for passengers under the same record locator 

To display all the passengers in same PNR, the input is:

Response:

Item 2 shows a ¤ sign instead of the record locator, this means locator is shared with the item on top.

When displaying more than one passenger with the same last name under the same locator, system will display the list as below:

Passenger 2 does not have the same last name but shares the same record locator 

Search for passengers using the short entry (PF) 

This entry must be executed after passenger search was done by entering the flight number and departure date.

System will asume the flight number and departure date are the same as on the previous entry.

Example:

The system will search for passenger ALVAREZ on the same flight and date entered on the previous PF transmitted

Search for multiple passengers

For searching for more than one passenger, you need to add a # to separate one last name from the other. 

There is no limit for searching for multiple passengers as long as last names are separated by a #

Searching for passengers with connections

When searching for a passenger (PF) the outbound flight information will be displayed if passenger has any.

Only connections scheduled to depart in the next 24 hrs will be displayed. Connecting flights can be confirmed or wait listed but following flight reservation status will not be included: UC, UN, DL, NS.

.I/ Meaning INBOUND connection, i.e. flights arriving within 24 hours before the departure of actual flight.

.O/ Meaning OUTBOUND connection, that is, flights departing in the next 24 hours after the departure of actual flight.

Example:

While accepting passengers on flight  XX3136/27AUG from AEP to COR

Open

the columns ITEM, CODE, NAME, FOID, OFF, ST, CC y FF contains the same information as previously described. 

The additional information for connecting flights is described below: 

Details 

Bold: Flight being checked-in

Blue: Inbound Flight

Red: Outbound Flight

.I/HK  XX4431Y 27AUG SA MDQAEP 1000 1055  .O/HK  XX023 Y 27AUG SA CORAEP 2350 0050+1

1  XX4431Y 27AUG SA MDQAEP HK1  1000 1055

2  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

3  XX023 Y 27AUG SA CORAEP HK1  2350 0050+1

.I/HK  XX4361Y 27AUG SA MDQAEP 1530 1615

1  XX4361Y 27AUG SA MDQAEP HK1  1530 1615

2  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

<No information – PNR includes a single flight segment>

1  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

.O/HK  XX023 Y 27AUG SA CORAEP 2350 0050+1

1  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

2  XX023 Y 27AUG SA CORAEP HK1  2350 0050+1

.O/HK  XX023 Y 27AUG SA CORMDQ 2350 0230+1 .O/HK  XX4431Y 28AUG SU MDQAEP 1000 1055

1  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

2  XX023 Y 27AUG SA CORMDQ HK1  2350 0230+1

3  XX4431Y 28AUG SU MDQAEP HK1  1000 1055

<no information – following flight departs after 24 hs>

1  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

2  XX023 Y 30AUG TU CORAEP HK1  2350 0050+1

.I/HK  XX4431Y 27AUG SA BRCMDQ 0800 0930  .I/HK  XX4361Y 27AUG SA MDQAEP 1530 1615

1  XX4431Y 27AUG SA BRCMDQ HK1  0800 0930

2  XX4361Y 27AUG SA MDQAEP HK1  1530 1615

3  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

.O/HK  XX023 Y 27AUG SA CORMDQ 2350 0230+1

1  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

2  XX023 Y 27AUG SA CORMDQ HK1  2350 0230+1

.I/HK  XX116 Y 27AUG SA MVDAEP 0800 0900

1  XX116 Y 27AUG SA MVDAEP HK1  0800 0900

2  XX3136Y 27AUG SA AEPCOR HK1  1820 1950

PF* - Passenger search by last name in all open flights for the day. Acceptance on the flight.

KIU DCS provides the facility to search for a passenger in all open flights for the actual date by only knowing the last name and boarding airport. The command to use is as follows:

The input above allows the searching for a passenger using his/her last name initial letter or the full last name. The accuracy will increase by adding more last name letters to the search.

Open

Passenger acceptance for check-in can be done once the passenger is located. The only requirement is to transmit the following command before the corresponding PU entry:

See example below:

Two passengers traveling together with same last name:

When there are two or more passengers booked together with different last name but on same PNR, the command PF*<Last Name> of one of them will display all passengers on same PNR so they can be accepted at check-in as they are traveling together (e.g. below)

Three passengers with different last name but on same PNR:

KIU DCS also allows the searching for passengers with different last names, no matter if they are on the same PNR or not. The input is as follows:

Searching for a passenger in all open flights for the current date and boarding from a different airport is also available using the following input:

Searching for more than one passenger departing from a different airport and with different last names:

Accepting Passengers

After searching for a passenger in order to accept him/her, the number (ITEM) he/she has on the list should be selected.

Accepting passengers without baggage and without seat selection

In order to accept passengers without baggage nor using seat selection, first search for the passenger and then upload him/her using the PU or passenger upload command.

Description:

Example;

Description:

As passengers are accepted on the flight, the system assigns them a sequence number or boarding number 

Sequence number never changes, meaning that if a passenger gets offloaded it will keep the same number that was assigned when checked in, except if passenger is re-accepted on the flight, in this case the system will assign a new sequence number, correlative to the the last number assigned 

The number of passengers accepted will be in the totals displayed on the control panel (PC) and also in the traffic manifest (PW).

The system updates the E-ticket status from O (OPEN FOR USE) to C (CHECKED IN).

Accepting passengers using manual bag tags 

The number of bags and their total weight after a slash are shown on the screen together with the flight routing and bag tag numbers ( see BAG)

When using the semi-automated option for bag tag issuing available from the Control Panel (BAGTS), passenger acceptance should be done using the entry below:

Example:

Response:

The semi-automated bag tag issuing option (BAGTS) has the following considerations: 

• System accepts a maximum of 6 bag tag numbers for each bag  

• When entering more than 6 bag tag numbers, the system response is: CHECK BAG TAG

• When there is a discrepancy between the number of bags and the number of bag tags entered, the system response is: CHECK BAG TAG

• When using a bag tag number previously entered, the system response is: CHECK DUPE followed by the bag tag number repeated or duplicated.

• If a bag tag number starts with a zero (0) DO NOT enter the leading zero 

• The version for bagagge control, does not permit editing information for the baggage already dispatched. For updating baggage checked a + or - sign should preceed the number of bags ( PE-1,+1/15 or PE-1,-1/15)

• To delete a piece of baggage , use the - sign to decrease the number. Please be aware that 0/BT0 is not accepted.

• When entering correlative tag numbers use the following entry to autocomplete: PU1,ST1A,3/30/12345-* This entry is only valid for the PU command, and on the example the system will add 12345, 12346 y 12347.

Accepting passengers with seats

Use this entry to display the seat map (graphical pop up):

This entry allows to display a seat map with the current occupation updated 

In addition the seat map can be displayed on native mode by using the following entry:

The seat map will be displayed as below

In order to display the reference for each seat code shown on the seat map, add a * sign at the end of the entry.

Example:

PV3416/07FEBAEP*

This entry displays the seat map and also the references for each code as following:

Assign seats using the entry PU and PE, follow the steps as for accepting passengers without seats (free-seating) 

Example:

Example:

Search for a passenger 

System displays a similar name list, then use the passenger upload entry (PU) 

If flight initialized including the mandatory seat assignment option on, system displays the graphic seat map automatically:

Once the seat map is displayed click on the seat to select or type the seat number on the "Seat" box (If typing the seat, seat number must be all CAPITAL LETTERS, i.e. 1C not 1c) 

In addition, this screen permits to add baggage pieces and weight and tag numbers.

Once all the passenger details were added clic OK

This screen displays the flight details, and the seat references according to it status.

Accepting passengers on available seats (direct entry)

If executing the passenger on load entry and specifying a seat number, passenger is accommodated without displaying the passenger seat map.

Response:

Error when selecting seats occupied or unavailable 

If when executing the passenger on load entry seats are not available, system responds and error and re displays the graphic seat map

 Example:

PU1-3,ST4ABC

Select available seats and complete baggage details, and other elements.

This graphic display includes a frequent flyer field and for other indicators as ignore control for tickets (Field Other elements)

After selecting seats, click OK, system will proceed to check the passenger in.

Accepting passengers on available seats (Direct acceptance) 

Add a seat number to the passenger upload entry, if seat is available passenger is accommodated without displaying the seat map. 

Response:

Error when adding occupied or blocked seats to the passenger upload entry (PU) 

When executing the passenger upload entry and the selected seats are unavailable system will respond displaying the seat map showing the seats that are available. 

Example:

Click on the selected seats, or type the seat number, add the baggage information and tag number (if applicable) 

This screen also permits to add a frequent flyer number and on the field Other Elements add messages, or ignore the flight number and date control.

After selecting the seat and completing the baggage details click OK. System will proceed to accommodate the passenger.

For carriers checking through SITA or ULTRA applications do not enter a number as system will add it automatically. 

Accepting passengers on a jump seat 

Use the following entry to accommodate passengers on a jump seat:

Description:

System responds with the check-in details, JMP displays under the column SEAT:

Accepting passengers adding a frequent flyer number

Add a frequent flyer number after the passenger upload entry:

This entry displays the graphic seat map then complete the check in process as usual 

Accepting passengers using a paper/manual ticket 

Add a ticket  number after the passenger upload entry:

Descripción:

Accepting with nationality

• According to what is specified in a new indicator in the Control Panel of the flights (called NAT) will indicate the obligation to add the nationality of the passengers at the time of checkin.

• This new methodology for requiring the entry of the Nationality at the time of checkin is configurable by flight and a new token was created in the checkin configuration table (JJCHK) that by default will initialize the flights for checkin with the new indicator activated/deactivated in Control Panel

• At the time of checkin, if this indicator is set to Y, it will require that the nationality must be entered in the PU / PE command.

Activation of the NAT indicator:

• The activation (in the checkin configuration table, that is, in the JJCHK table) so that it takes by default the requirement to enter the nationality at the time of checkin is configurable by the client and must be requested from Support.

Entry of nationality at the time of checkin

Entry alternatives - Entry from direct entry

Allows the checkin of multiple passengers:

Description:

Example:

Options

Option 1

Assign the same nationality to all passengers in the specified range

Example:

Assigns the same nationality specified as ARG to all passengers to check (from 1 to 4, passenger 7 and passenger 9)

Option 2

Assign different nationalities to all specified passengers (the option to specify different nationalities for a range of passengers is not allowed)

Example:

It assigns ARG to passenger 1, COL to passenger 4, FRA to passenger 7, and USA to passenger 9.

Entrance from the command with seat assignment through the automatic display of the on-screen seat map

You can allow multiple passengers to check in:

After input:

Once the map is displayed, in the "Other elements" it appears ", NANNN"

List of checked passengers (PLC)

A new column is added in the display of checked passengers with the Nationality entered in the reservation (in the SSR DOCS), in the API mask or the one entered at the time of checkin.

Example:

Response:

The column with the Nationality is also added in the excel spreadsheet that is generated in the option of sending to an EXCEL spreadsheet (PLCxx-EXCEL)

Activation/deactivation indicator by flight in the Control Panel

A new indicator was created in the Control Panel (called NAT) which determines if the entry of the Nationality is mandatory at the time of checkin.

Activate the indicator

Examplw:

Deactivate the indicator

Example:

Accepting passengers adding a comment 

Add a comment after the passenger upload entry:

Descripción:

Passengers Acceptance with a message in a boarding Pass

• The text will be printed on all those boarding passes  that are accepted in the command.

• For connecting flights boarding passes the text will apply for all flights involved

Example:

Description:

System response:

Delete message in a boarding pass

To delete the boarding pass text, it must be reprinted with the following command:

Example:

Description:

Modify a message in a boarding pass

To modify a  message printed on a boarding pass, it must be reprinted with the following command

Example:

Description:

 Passengers list holding a boarding pass that contains a message 

MB indicator can be used to filter accepted  passengers holding  boarding passes that contain a message from a flight list. 

• In the search result the system  will return  a list of those passengers accepted on the flight holding boarding passes that contain a message under the indicator #MB

• The filter / MB can be combined with other filters and extensions of the PLC list

Example:

CS - Check-in Stop Message

The purpose of CS or check-in stop message is to add a message to passenger record in order to take a specific action involving the passenger at the check-in counter. This CS message can be added before accepting the passenger on a flight or afterwards. The following command is for adding a CS message to the PNR before passenger acceptance on a flight:

On PNR, it is like any SSR CKIN message except for the word “STOP” as shown on screenshot below:

Once a passenger with a CS message is accepted on a flight using the PU command, the system displays the following confirmation message: “AT LEAST ONE PASSENGER HAS CHECK-IN STOP MESSAGE. RE-ENTER THE COMMAND WITH /Y TO CHECK-IN THE FOLLOWING PASSENGERS” and displays passenger or passengers involved with their corresponding CS message.

CS or check-in stop message is disabled as soon as a passenger is checked-in on a flight. The same CS message or new one can be added using following command:

To delete a CS message:

And then, confirming deletion by retransmitting the same entry with /Y at the end. See example below:

Only one CS message is allowed per passenger.

The CS message can be updated or modified with following command:

As there is a previous CS message on passenger record, the system displays the following message: “AT LEAST ONE PASSENGER HAS A CHECK-IN STOP MESSAGE. RE-ENTER THE COMMAND WITH /Y TO ACCEPT PASSENGER ON THE FLIGHT” and it also displays passenger´s name together with the previous CS message preceded by *CS (example on below screenshot). The PE command with the /Y at the end is also displayed in order to confirm the update or modification of the CS message as it will replace the old CS message as soon as we retransmit the command.

The system will require confirmation for an added CS using the entry with /Y when updating passenger records. Example, re-printing a boarding pass.

Then, the CS message is disabled and it disappears again for check-in but it can be added again when needed.

Different passenger lists are available to display passenger records with a CS or check-in stop message, depending on passenger acceptance. For displaying the list of passengers with a CS message before flight acceptance, the input is as follows:

Passengers with a CS message can be easily identified on the “non checked-in passengers list or PLU because there is a new -CS- indicator showing a -Y- when a passenger has a CS message on his/her record. The difference with the above list is that the PLU/CS shows only “non-checked-in passengers” with a CS message while the below list shows all “non-checked-in passengers”, no matter if they have a CS or not.

New -CS- indicator will also be on following inputs:

The following entry will display the list of passengers with a CS message added at the check-in counter using the PE-<Item> input.

Observing above screenshot , three already checked-in passengers have a CS message on their records as -Y- is shown under the -CS- indicator and #check-in stop appears below each passenger name.

Finally, this new CS feature is also available at flight history, PH. Providing updated information for each of the passenger records with a CS or check-in stop message.

GS - Gate Stop

The GS or Gate Stop feature should be used to add a message to passenger record so the boarding agent can take the corresponding action when attempting to board the passenger. Message examples could be if a passenger needs to make a payment before boarding because he checked on the website, verifying passenger documentation or a new seat assignment.

The GS option for Gate Stop should be added either with the PU entry at check-in acceptance or, once the passenger has been checked-in on a flight, with the PE command:

PE example:

If there is a GS message already in passenger record and a new GS is attempted, the system will require confirmation for the action by resending the command with /Y as the new GS will override the old one. The notification message shown is “ THERE IS A GATE STOP ALREADY ASSOCIATED WITH THE PAX. ADD /Y TO REPLACE THE PREVIOUS MESSAGE WITH NEW DATA”.

Retransmitting the new GS command with /Y at the end, will replace the old GS as only one GS is allowed per passenger.

To delete a GS from a passenger record, the input is as follows:

To display the list of all passengers on a flight with GS in their records, the command is as shown below:

At the boarding gate and when the agent attempts to board the passenger who has a GS on his/her record, the boarding is not accepted and the system displays the GS message with /Y at the end. Once the agent reenters the PB<BN>/Y command , the system will board the passenger as shown below.:

As soon as flight is assigned to the gate, the list of passengers with GS is available at the boarding gate using the following input:

This feature is only available for Duty 5.

History

All transactions related to messages in boarding pass will be recorded in the flight history.

Example:

Accepting passengers ignoring the control for flight and date 

This functionality permits to ignore the control for flight and date when accepting passengers.

By ignoring the control for flight number and departure date, passengers booked for other flight or date can be accepted without exchanging the ticket or re validating a flight segment.

This function is available for tickets issued in KIU as for tickets issued in another ticket server 

Add the following code to the passenger upload entry:

Description:

In order to make this entry agent need to have Duty 5 on its agent sign

IC can be combined with others indicators following the PU entry

 La opción IC podrá combinarse con los otros indicadores posibles de ingresar al momento de realizar el check-in.

Examples:

PU1,ST8A,IC

PU1,ST8A,1/10,BT12345,IC

PU1,ST,MS**PAX VIP**,IC

If IC is not added to the Passenger upload entry (PU) IC en el Comma separator ndo, it can also be added to the  OTHERS ELEMENTS field on the graphic seat map as shown below:

History

System will keep a record of  IC on:

• Flight History

• e-ticket history 

• Display of e-tickets issued on other systems 

Flight 

On flight History (PH) entry with IC will display as following: 

*IC* shows before the e-ticket number and means flight and/or date control were ignored 

e-ticket 

e-ticket history will display the transaction as following:

*IC* will be displayed under the column OBSERVATION shows before the e-ticket number and means flight and/or date control were ignored at passenger acceptance.

Under FLT displays the original flight segment that the e-ticket was issued for, and the flight segment for which the passenger was accepted.

On the example e-ticket was issued for flight 4112 for 15MAR, but passenger was accepted on flight 4176 on 15MAR.

Once flight is closed (PD) System will update the flight segment to FLOWN and will add a line to the history as shown below:

Electronic Ticket  (other systems)

On the e-ticket display issued on another system flight coupon will show as following: 

• Open for use

-- OTHER SYSTEM TICKET * TNMOEV --

15MAR10/SYS-TTYB  - TORRES/SABRINA

CPN  FLT    RBD DATE  SEGMENT

  1- XX4112  Y  16MAR AEPSLA 

• Checked-in/Accepted 

-- OTHER SYSTEM TICKET * TNMOEV --

15MAR10/SYS-TTYB  - TORRES/SABRINA

CPN  FLT    RBD DATE  SEGMENT

  1- XX4112  Y  16MAR AEPSLA-C   

The Indicator–C at the end of each flight coupon means passenger was already CHECKED-IN.

• Flown

-- OTHER SYSTEM TICKET * TNMOEV --

15MAR10/SYS-TTYB  - TORRES/SABRINA

CPN  FLT    RBD DATE  SEGMENT

  1- XX4112  Y  16MAR AEPSLA-F 

Indicator –F at the end of the coupon segment means  FLOWN.

Accepting passenger by gender 

Add the gender after te passenger upload entry as shown below: 

When specifying the passenger's gender, the traffic manifest will fed with the default weight for male or female. If not specified system will automatically assume the passenger is an adult male. Passengers added as CHD or INF do not need a gender specification as system defaults to child or infant weight regardless of the gender 

System keeps a record of the passengers accepted with a specific gender by adding GE:F  to the line for the passenger upload entry

Example:

PH21/22APR

PU  #001 PEREZ/LUISA MRS PP 17003190 CC:YY SEAT:1C BAG:0/0 GE:F

GE: Gender Indicator 

F   Female gender indicator 

Accepting passengers adding specific weight 

Add this indicator to the passenger upload entry to specify the passenger's weight. 

Description:

This function permits to specify the passenger exact weight at check-in.

When exact weight is not specified (WT) system will default to the values added on the JJCHK table for each passenger type. 

WT function is  combinable as other functions when adding indicators to the passenger upload entry, such us ST ( Seat Selection), FF ( Frequent Flyer), TM ( Manual  Ticket) y baggage details.

Example: PU1,ST10A,WT68,MSPAX VIP

Accepting multiple passengers with baggage  (Pool) 

Use the same entry as for uploading multiple passengers and add the bag information 

By adding a "-" system assumes passenger item are sequential

When selecting items that are NOT sequential use a + sign after each passenger item.

On the following example, items 1, 3 and 5 are selected from the list.

Response:

The baggage information will be added to the first passenger accepted. Under the column BAG will display the pieces and weight separated by a slash and the board and off point and tag number in brackets.

Accept passengers by category (free text)

El Comma separator ndo es:The system allows to accept passengers by category. Each category is a free text defined by the carrier. 

Example:

PU1,CTA

 CHECKIN-> XX4300 /14JUL AEP

  ORD  CODE   NAME                      FOID            OFF CC SEAT   BAG

  001. CKWQMV PEREZ/LUIS MR             PP 81792962     MDQ YY 5C     0/000 CT:A

System add the /CT indicator at the end of the response. /CT filter can be added to the PLC list:

PLC4300/CT

Accepting passengers with connecting flights

System permits to accept passengers with connecting flights on the same airline up to the final destination. System will print all the necessary boarding pass and bag tags (when applicable). This function is available to carriers logging to KIU from third party workstations (SITA, ULTRA) 

Display of connecting flight information:

Once the passenger search displays the similar name list, If included on the same PNR, system will display the connecting flight information as following: 

The connecting flight information display after the outbound flight details. System displays only the flight included on the same record locator. Consider system assumes returning flights for the same date as connections.

For those itineraries including up to two connections the system response to the PF entry will display the connecting flight data, if more than two connections exist, system will add the indicator  ./O+ as shown below.

RP/AEP00XX4 - LINEAS AEREAS XX

 1.1VERA/OLGA   »PP 34130211

 1  XX4320Y 28MAY TU AEPMDQ HK1  1100 1145

 2  XX4301Y 28MAY TU MDQAEP HK1  1230 1315

 3  XX720 Y 28MAY TU AEPMDQ HK1  1800 1850

 4  XX4420Y 28MAY TU MDQBRC HK1  1915 2100

PF4320/28MAY-RIN

CHECKIN-M> XX4320 /28MAY AEP

ITEM CODE  NAME       FOID      OFF ST CC   FF

1 JNAXDW   VERA/OLGA  PP0341302 MDQ HK YY       .O/HK  XX4301Y 28MAY TU MDQAEP 1230 1315  .O/HK  XX720 Y 28MAY TU AEPMDQ 1800 1855  .O/+

If itinerary includes an inbound connection, system adds the indicator .I/. If more than two connections exist it also adds the indicator .O/+

Considerations:

•  In order to accept passengers, all flights on the itinerary must be initialized and the Control Panel updated.

• The sequence number will be assigned on each flight independently

  • A passenger can be accepted with a maximum of three connections, otherwise system displays the following error:

ERROR - MAXIMUM PERMITTED 3 CONNECTING FLIGHTS

• System responds with this error message when trying to accept passengers on “Other Airline” flights without interline agreement 

INVALID - NO AGREEMENT BETWEEN CARRIERS

• Accepting passengers on connecting flights is not available for upgrade or downgrade 

Accepting passengers with connecting flights: 

In order to accept passengers on connecting flights add the indicator ,O to the Passenger upload entry (PU):

Example: PU1,O

Use this entry to accept the passenger on all the connecting flights included on his itinerary 

Este formato acepta los calificadores ya conocidos como:

This format accepts the following known combinations: 

Accept passenger with comments: PU1-3,O,MSTEXTO

Accept passenger with exact weight: PU1,O,WT90

Accept passenger on a Jump Seat: PU1,O,JMP

Accept passengers with baggage: PU1-2,O,2/15,BT123456/988777

Accept passengers adding baggage individually just in case a piece of baggage needs to be removed lately : PU1,O,1/10+1/15+1/20,ST3A

In order to accept a passenger with more than one connecting flight add the amount of connections

Example: PU1,O2

On this example this passenger is accepted on the current flight and two onward connections. Consider the maximum connection accepted is 3, hence, the maximum value for this entry is ,O3

Considerations for seat assignment 

The seat number assigned to the first flight is also assigned to the connecting flight. If the same seat number is not available, use the PV entry (native map) for each flight if available  to verify the available seats and use the following entry to assign a different seat individually.

Example: PU1,O,ST2C+3C

Separate the seat number for each flight by using a + sign when accommodating multiple passengers on the same transaction assigning them different seats for each flight. 

Example:

PU1-2,O,ST6C10C+3C3A

PU1+2+3+4F,O,2/30,BT123456/57,ST3B3C4B4C+8B8C9B9C

Editing passengers on connecting flights 

Passenger edit entries must include the indicator ,O in order to apply to the onward connecting flights 

Example:

PE262/24OCTCCSAUA-4,ST1A,O

PE303/24OCTAUABON-3,P,O

History display for connecting flights:

Passengers upload entry adds the indicator ,O on the flight history, meaning that passenger was accepted on the current and connecting flights 

PU #001 CALIZAYA/ARIANA PP 95188368 CC:YY SEAT:1A BAG:0/0 BT: 9992200038946C1 ,O

AEPXX-GL 1206 21MAY13

PU #002 CALIZAYA/ARIANA PP 95188368 CC:YW SEAT:3D BAG:0/0 BT: 9992200038947C1 ,O2

AEPXX-GL 1216 21MAY13

Example:

PU1-3,O,WT90,MSPAX IN CONNECTION 

CHECKIN->XX4421/08MAR BRC

ORD  CODE   NAME                    FOID            OFF CC SEAT              BAG

006. ZVPGDD GUEVARA/CARMEN         PP 88719734     AEP YY 4B                3/030 (235689/90/91) WT:90

               #PAX IN CONNECTION

  007. ZVPGDD URIBE/OLGA JOHANNA        PP 07352705     AEP YY 4C                0/000 WT:90

               #PAX IN CONNECTION

  008. ZVPGDD SALAZAR/LUISA             PP 25985676     AEP YY 4A                0/000 WT:90

   #PAX IN CONNECTION

 CHECKIN->XX4370/08MAR AEP

  ORD  CODE   NAME                      FOID            OFF CC SEAT              BAG

  003. ZVPGDD GUEVARA/CARMEN            PP 88719734     MVD YY 4B                3/030 (235689/90/91) WT:90

               #PAX IN CONNECTION

  004. ZVPGDD URIBE/OLGA JOHANNA        PP 07352705     MVD YY 4C                0/000 WT:90

               #PAX IN CONNECTION

  005. ZVPGDD SALAZAR/LUISA             PP 25985676     MVD YY 4A                0/000 WT:90

               #PAX IN CONNECTION

PU1,O,ST5A+3B,WT90,MSPAX IN CONNECTION

 CHECKIN->XX4421/08MAR BRC

  ORD  CODE   NAME                      FOID            OFF CC SEAT              BAG

  009. DDKDRJ ORTEGA/MARCO ANTONIO      PP 04079226     AEP YY 5A                0/000 WT:90

               #PAX IN CONNECTION

 CHECKIN->XX4370/08MAR AEP

  ORD  CODE   NAME                      FOID            OFF CC SEAT              BAG

  006. DDKDRJ ORTEGA/MARCO ANTONIO      PP 04079226     MVD YY 3B                0/000 WT:90

               #PAX IN CONNECTION

PU3,O,ST9C+9A,WT90,MSPAX IN CONNECTION,1/29,BT258741

 CHECKIN->XX4421/08MAR BRC

  ORD  CODE   NAME                      FOID            OFF CC SEAT              BAG

  010. DDKDRJ HUACHACA FLORES/FELI      PP 41345169     AEP YY 9C                1/029 (258741) WT:90

               #PAX IN CONNECTION

 CHECKIN->XX4370/08MAR AEP

  ORD  CODE   NAME                      FOID            OFF CC SEAT              BAG

  007. DDKDRJ HUACHACA FLORES/FELI      PP 41345169     MVD YY 9A                1/029 (258741) WT:90

               #PAX EN CONEXION

PU2,O,ST2B,WT85,MSPAX IN CONNECTION,1/29,BT258741

 CHECKIN->XX4421/08MAR BRC

  ORD  CODE   NAME                      FOID            OFF CC SEAT              BAG

  011. DDKDRJ SEIJAS/DANIEL MR          PP 22712197     AEP YY 2B                1/029 (258741) WT:85

               #PAX IN CONNECTION

 CHECKIN->XX4370/08MAR AEP

  ORD  CODE   NAME                      FOID            OFF CC SEAT              BAG

  008. DDKDRJ SEIJAS/DANIEL MR          PP 22712197     MVD YY 2B                1/029 (258741) WT:85

               #PAX IN CONNECTION

Accepting passenger with the SSR CKIN

System will request data validation when accepting a passenger who's record locator includes the SSR CKIN

PU entry will display the information (free text) included on the SSR CKIN letting the agent know the data needed to be verified. This information must ve validated in order to print the boarding pass.

Record locator includes SSR CKIN with residence information:

RP/AEP00XX4 - LINEAS AEREAS XX
 1.1CAPPELLI/ELENA MRS   »PP 04459039
 1  XX030 Y 17APR WE EZELIM HK1  0800 0900
TKT/TIME LIMIT  1 TKT/OK * 16APR13/AEPXX-GL
  2 TKT/ET 9992200038701 * 16APR13/AEPXX-GL - CAPPELLI/E.
FARE - PRICE RETAINED
CONTACTS
  1-AEP  999 AUTO PNR GEN V.1
SSR
  1 CKIN YY HK1/RESIDENT DCDN/12345678Z/350075/123456789-1CAPPELLI/ELENA MRS
RECEIVED FROM - PNRGEN
AEP.KIUHELPGL 1757/16APR13   *BXJKJM -H~006BXJKJM

After searching for the passenger, passenger upload entry responds with the following message:

PF30/17APRAEPMDQ-CA
CHECKIN-M> XX  30 /17APR AEP
ITEM  CODE   NAME                      FOID            OFF ST CC   FF
   1  BXJKJM CAPPELLI/ELENA MRS        PP 04459039     MDQ HK YY

PU1
CKIN 1HK -1CAPPELLI/ELENA MRS
     /RESIDENT DCDN/12345678Z/350075/123456789

In order to let the system know the data contained on the SSR CKIN was validated  repeat the entry adding /Y

Once the SSR CKIN element is validated the acceptance process continues as normal, meaning that, seat map is displayed, allowing to add a seat and print boarding passes, etc.

The validation entry can be combined with other basic functions such as:

PU1-2,ST3AB/Y
PU1-2,BT2/123456/123457/Y
PU1,JMP/Y

Accepting passengers reserved as group PNR 

In order to accommodate passengers reserved as group, use the same entries as instructed for individual passengers, consider a maximum of TEN passengers is permitted per transaction. Otherwise system responds: 

INVALID - MAXIMUM PERMITTED 10 PAX PER TRANSACTION

Example:

PF4176/28APR-PEREZ

CHECKIN-M> XX4176 /29APR AEP

ITEM  CODE   NAME                      FOID            OFF ST CC   FF

 GRP  ZSPTVF GRP GRUPO TRAVEL/15                          SLA HK YY

   1  ¤      TORRES/A                  NI43432         SLA HK YY

   2  ¤      TORRES/B                  NI453423        SLA HK YY

   3  ¤      TORRES/C                  NI4553          SLA HK YY

   4  ¤      TORRES/D                  NI565           SLA HK YY

   5  ¤      TORRES/E                  NI54543         SLA HK YY

   6  ¤      MORENO/A                  NI43432         SLA HK YY

   7  ¤      MORENO/B                  NI453423        SLA HK YY

   8  ¤      MORENO/C                  NI4553          SLA HK YY

   9  ¤      MORENO/D                  NI565           SLA HK YY

  10  ¤      MORENO/E                  NI54543         SLA HK YY

  11  ¤      PEREZ/A                   NI43432         SLA HK YY

  12  ¤      PEREZ/B                   NI453423        SLA HK YY

  13  ¤      PEREZ/C                   NI4553          SLA HK YY

  14  ¤      PEREZ/D                   NI565           SLA HK YY

  15  ¤      PEREZ/E                   NI54543         SLA HK YY

PU1-15

INVALID - MAXIMUM PERMITTED 10 PAX PER TRANSACTION

Accept passengers adding a Form of ID (FOID)

Add the ID indicator and the ID number to the passenger upload entry: 

Description: 

System add the FOID at passenger acceptance according to the following priority order:

1º. From SSR FOID, if available

2º. From FOID added to the NAME field on the PNR.

3º. If no SSR FOID or FOID added to the name field, no FOID data is added.

The FO indicator, followed by the document type and number is prioritized over any other SSR FOID or FOID on the name field 

In order to enter the FOID on the graphic seat map add the ,FO indicator followed by the format indicated to the OTHER ELEMENTS field.

If accepting multiple passengers and adding ,FO on the same entry same FOID is added to all passengers included on the transaction. 

Accommodating a passenger with different seats on the same Boarding Pass (multi-leg flight) 

When accepting passengers on flights with 2 or more flight legs same seat may not be available for the whole journey. In this case, seat can be assigned by flight leg, this option must be executed on the passenger upload entry ( PU). This option is not supported by the graphic seat map, thus,once passenger search displays the list, make the following entry:

Response 

CHECKIN->XX4500/23APR AEP

ORD CODE NAME FOID OFF CC SEAT BAG

016. LBILLD DEVITO/MARCELO PP383883 BRC YY 7C*1D 0/000 

Description:

This entry includes the seat for the first and second flight leg separated by a "." 

Options 

En los casos de 3 tramos el Comma separator ndo a aplicar sería indicando un asiento por tramo. Si el mismo asiento se utilizará en dos tramos se deberá aclarar igualmente. En estos casos deben indicarse los 3 asientos, uno por cada tramo.

Each leg has a different seat:

PU1,ST13A.13B.12C 3

Two out of three legs are the same:

PU1,ST13A.13A.12A 2

This option is also available when accepting multiple passengers, seats must be contiguous and add a period to separate each flight leg seat information. 

Example:

PU1-4,ST13AB17EF.13AB17EF.12ABC13A

Seats 13A, 13B, 17E and 17F are assigned to passengers from 1 to 4 for the first flight leg, Same seats for the second leg and 12A, 12B, 12C y 13A for the third one. 

Seat map display: 

After executing the passenger search entry (PF) and before the passenger upload entry (PU) Native Seat map can be display to verify the seat availability for each flight leg by entering: 

Accepted passenger list display

The Accepted passenger list displays as shown below 

PLC4330/12MAY

** PASSENGERS CHECKED **

FLT: 4330 BRD: AEP WED 14MAY14

STATUS CHECK IN: OPEN

BOARDING: OPEN PAXS: 12

ORD NAME SEAT BK OFF CODE BOARD

002. VILLEGAS/RUBEN 11B Y BHI ODBRGJ

005. AVELAR/SILVIA 14F Y MJR REGKDQ

006. ADA/ADA 14E Y MJR REGKDQ

007. VELARDE/NANCY 15E Y MJR REGKDQ

008. HIGUITA/ANDREAMRA 15F Y MJR REGKDQ

009. ALVARADO/DORA MRS 5A*16B Y MJR REGKDQ

010. WERNET/ANAIS 4A*17A Y MJR REGKDQ

011. DIRKSZ/JESSICA MS 7E*18A Y MJR REGKDQ

012. HERNANDEZ/WILFREDOMR 13A*13A*12A Y BHI ODBRGJ

013. MADURO/EDWIN 13B*13B*12B Y BHI ODBRGJ

014. TEST/TEST 17E*17E*12C Y BHI ODBRGJ

015. SANMARTIN/JESUSA 17F*17F*13A Y BHI ODBRGJ

Seat Change 

1. For those passengers accepted with a different seat per leg is not possible to edit or change the seats. In order to do so, passenger must be offloaded and accepted with the new seats.

2. Mass offload (PEDEL) is not supported. Offload passengers individually 

3. REGISTRATION change does not re accommodate  passengers with different seats by flight leg, passengers are listed on the PLC list and a question mark ( ? ) shows before the seat number (un-honored). Repeat the steps on step #1 to offload.

Accommodating a passenger with different seats on the same Boarding Pass (multi leg flight) and connecting flights 

Same as previous example use the passenger search command for passengers with connecting flights:

Use the following entry to specify multiple seats on multi-leg flight and also a connecting flight:

Response:

CHECKIN->XX4330/16JUL AEP

ORD CODE NAME FOID OFF CC SEAT BAG

015. FZALOY ORTIZ/ORLEY PP 55670152 MJR YY 11A*3A 0/000

CHECKIN->XX 432/16JUL MJR

ORD CODE NAME FOID OFF CC SEAT BAG

1. FZALOY ORTIZ/ORLEY PP 55670152 CPC YY 1D 0/000

Description:

This entry specifies the seat for the first and second flight leg separated by a period ( . ) then, a + sign separates the seats on the first flight from the seat on the connecting flight. 

Options

The applicable options are the same as the ones mentioned on the previous section by adding a + sign to specify a seat number on the connecting flight and ,O at the end of the entry

Seats are diferente on each on three legged-flight and a connecting flight:

PU1,ST13A.13B.12C+4B,O

This option is also available when accepting multiple passengers, seats must be contiguous and add a period to separate each flight leg seat information, repeat the steps to add outbound connecting flight data.

Example:

PU1-2,ST3BC.11A10A+6A7A,O

Accommodates passenger 1 and 2 on seats 3B and 3C for the first flight leg, then asignes 11A and 10A for the second leg and 6A and 7A to the connecting flight 

Seat Map Display 

After executing the passenger search entry (PF) and before the passenger upload entry (PU) Native Seat map can be display to verify the seat availability for the connecting flight by entering: 

Accepted Passengers 

On the Passenger search display, system adds a # followed by the sequence number to identity the passengers that were already accepted.

Example:

Passengers 1 and 2 of this list are not yet checked and maintain the order assigned in the Comma separator search, however, passengers identified with # 010 and # 011 are already checked with their corresponding sequence number.

Infant Passengers 

When accepting lap infant passengers (INFOA) they must always be accepted with an adult on the same transaction. Once accepted will be listed as below:

The associated passenger will display in brackets on the right hand side.

Adding or editing checked-in baggage

Make the following entry to add or edit the baggage details of a passenger that's already accepted (BAGT:N):

On this example, a 10kg  baggage was added informing the board and off point and tag number. This entry will add or replace the data specified. the indicators not specified on the entry will not be edited.

Response: 

If BAGTS option is ON use the following entry: 

When adding baggage to a passenger, system will verify tag number does not get duplicated ( same verification done at the PU entry). this control applies by passenger and not by flight.

For this version, editing baggage information is not available.

When entering the baggage editing entry (PE-1,1/10,BT123456)  system will respond with the following message

On the semi-automated version is not available editing the baggage wheight only for checked in bags: PE-1,+0/5

Is possible to add a new piece without any weight : PE-1,+1/0/55555

Deleting accepted baggage

Use the following entry to delete accepted baggage: 

Manual Baggage

Response:

Under the column BAG the values are 0/000

If the option BAGTS is configured the following entry is available: 

By making this entry system will update the baggage details and will display a response including the bag tags deleted

BAG DELETED:  2222

Is possible to delete a bag piece and a tag number and not decreasing the passenger's total weight: PE-1,-1/0/55555

If willing to delete all the baggage pieces and weight, add the minus sign ( - ) followed by the total pieces, weight and tag numbers, i.e: PE-2,-3/30/1111/2222/3333

Automated Baggage

Response:

PE4444-2,-1/10/XX003989

Re-printing a baggage tag 

Those carriers printing bag tags automatically (BAGT:Y) and using version 2 can re print a specific baggage tag. This functionality requires keyword CHKPBT to be included on Agent's sign.

This functionality is only available when bag tag includes segments for the sabe carrier, if tag includes another airlines segment, re print will not be available.

In order to re print bag tags for connecting flights, is mandatory to add the indicator ,O otherwise, system will respond  INVALID - THIS ACTION MUST BE APPLIED TO ALL CONNECTING FLIGHTS

Re-prints a tag number indicated on the entry. Number can include carrier code, number including leading zeroes, or without them. 

Example:

PE-1,PBTXX000123

PE-1,PBT00123

PE-1,PBT123 

Re-printing multiple bag tags: 

Re prints the tag numbers indicated on the entry, A maximum of 15 bag tags can be included on the same entry.

• Multiple bagtags:

Example:

PE-1,PBT123456/123457

• Bag tag range:

Re-prints the bag tag range indicated on the entry.  A maximum of 15 bag tags can be included on the same entry.

Example:

PE-1,PBT123456-123460

• All bag tags for a passenger:

Re prints all bag tags issued for a passenger (maximum is 15 bag tags, if more, system responds CHECK BAGTAG)

• Bag tags on connecting flights 

Re-prints a bag tag indicated on the entry that include a connecting flight.

Example:

PE-1,PBTXX000123,O (the option ,O applies to all options on the entry)

agent sign includes

Edit baggage when flight is closed

PE entry can be used to add or remove baggage, re-print bag tags,(keyword required) and reprint boarding pass ,even though CHKIN is in CLOSE status. It is mandatory that boarding is OPEN.

Possible scenarios

• CHK OPEN + BRD OPEN: permitted OK

• CHK CLOSE + BRD OPEN: permitted OK

• PAX BOARDED + CHK CLOSE + BRD OPEN: permitteed OK

• PAX BOARDED + CHK CLOSE + BRD CLOSE: not permitted OK

Ejemples of possible entries

PE203/28JANAEPCOR-1,P

Note: You can only add or remove from 1 to 9 pieces of baggage,otherwise the system will respond with an error message. “FLIGHT CLOSED FOR CHECK-IN

Add or edit a seat

To add or edit a seat, or edit a seat assigned at the check-in use the following entry:

Description;

Response:

Seat Swap

This functionality permits to swap the seat numbers between two passengers that were already accepted on the same flight.

Use the following entry:

Example:

PE4176-1,ST-2

On the last example, seat assigned to passenger with sequence number 1 will be assigned to passenger with sequence number 2 and viceversa. 

Description:

It is also possible to swap seats by replacing the sequence number with  seat number willing to swap. entry format is:

Example:

PE4176-1,ST-10A

On the last example, the seat assigned to passenger with sequence number 1, will be swapped with seat 10A and viceversa.

Considerations:

Seat swap applied only to the same flight, meaning that will not apply to connecting flights

• Seat Swap does not apply to passengers with multiple seat assigned to the same flight (multi leg flight) Example: 2A*11C 

• In case of having lap infants associated to the adult. Seat swap verifies new seat accepts laps infants, otherwise responds: CHECK SEAT

• After a seat swap, boarding passes are automatically printed 

Flight History

On flight history seat swap will be recorded as below: 

Add or edit passenger's frequent flyer number 

In order to add or modify the passenger's frequent flyer number use the following entry: 

Description:

Add or edit passenger's manual ticket number (paper ticket) 

In order to add or modify the passenger's Manual ticket number use the following entry:

PE-1,TM9990000005

Add or edit passenger's comment 

In order to add or modify the passenger's Manual ticket number use the following entry:

Description:

This entry will enter a new comment or will replace a previous one. In order to delete a comment, use the same entry by leaving the text field blank, example: 

Modify a passenger weight 

In order to add or modify the passenger's weight use the following entry:

This entry will replace the passenger weight entered at check-in (manual or default) 

In order to delete a value manually specified and replace it by default specified on the JJCHK table, add the value 0 to the entry as explained below:

Edit passenger's gender 

 In order to add or modify the passenger's gender use the following entry:

On this example, passenger with sequence number 2, new gender is FEMALE

Edit Passenger's category (Free Tet)

 In order to add or modify the passenger's gender use the following entry:

Example:

Delete passenger's category (free text)

Use this entry to delete  passenger's category previously entered: 

Leave the free text space blank after the CT indicator 

Offloading accepted passengers 

Offload individually

Use the command PE- followed by the sequence number and the Delete indicator to offload a passenger that was accepted on the flights. In addition passenger ser can be performed from the accepted passenger list (PLC) or with the Passenger search entry (PF)  

Response:

System responds with the following message: 

Passenger is automatically removed from the accepted passenger list

Example:

Response:

In order to activate this function, activate the following option [CWO]CONFIRMATION WHEN OFFLOADING PAX on the JJCHK table. Require this activation via email to KIU help desk.

Mass Offload 

There is an entry to do a mass offload to all accepted passengers, Duty 5, 7 or 8 and keyword CHKLV2 are required on agent sign . Entry is only available for flights within 48hs, before or after scheduled departure date.

The CHECK IN status on the flight's control panel must be CLOSE or SUSP and no passengers should be boarded.

Once flight status is CLOSE, SUSP or any status other that OPEN, must execute the following entry:

Example:

Response:

System request a confirmation, requiring to re enter the same entry followed by a /Y at the end of the entry, once executed, system responds:

This action will offload passengers from the accepted passenger list, returning the e-ticket status to OPEN FOR USE, and a line describing the entry used

Offloaded Passenger List 

Use the following entry to display the passenger offloaded list:

Response:

The display shows passengers kept the same sequence number.

When passenger is offloaded it cannot be on loaded as the passengers that are not listed on the offloaded list.

The system will assign a new sequence number and it will be correlative to the last accepted passenger. 

The PLC/DEL is available before and after flight close.

Reprint a boarding pass

If necessary use the following entry to reprint a boarding pass.

Response: