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, | Separator |
EXC | Crew indicator extra |
1 | Item number to be edited |
ø | Change (tecla TAB) |
CREW MANAGEMENT Module
”Crew Management” Solution facilitates the automatic uploading of crew members API-Advanced Passport Information- to a flight in the most efficient way. The solution is integrated by:
Crew Management Module,enabling the management of crew data.
PC or Control Panel, enables the crew upload to a flight and,
PCREW or Crew Panel, allowing to view the basic information from crew members uploaded and active on the Crew Management Template (Duty 5 password and a especial keyword are mandatory).
| Info |
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Please contact Kiu Commercial in order to request Crew Management Module Activation. |
1. CREW MANAGEMENT MODULE
It is available from Kiu CLICK “Settings “tab. Once on the “Setup” screen, select Kiu DCS and then, “ CREW Management” and “CREW Management again to access the “CREW LIST” which is divided in two parts. The top part of the screen contains all the filters for searching crew members by
“License Expiration Date”. Displays all licenses expiring before and up to the date shown in the filter.
“Crew Employment Level”, providing up to 15 levels or company employment categories.
“Crew Member Roles” (captain, f/o, purser or cabin crew)
“Travel Document Expiration Date” displays all travel documents expiring before and up to the date shown in the filter.
Following tabs are also available:
Export, enabling the export of data to a CSV, XLS and PDF file.
History, allows viewing the history of 5, 10 or 25 crew members per page and sorted by:
Date
ID number or Identification number (Maximum 10 digits)
Actions, showing add, update or delete data from a crew member registry besides History, which shows the agent who performed the action, the date and GMT time when the action was performed.
Clear, enabling filters to clear out.
Search, this tab allows to search crew information by any of the filters available.
A scroll bar is available at the right hand side of the screen for an easy navigation.
Placing the mouse on a label shows the meaning of that label.
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Selecting the tab “Back to menu” returns to the “Setup” screen.
At the bottom part of the screen, there are two new tabs. The first one is “options” , filtering the desired information to view. The second one, “Add”, for adding a new crew member information to the module.
Four icons at the right hand side of each registry represent the actions that can be taken, updating data, deleting data once the registry has been placed as inactive, view data for the selected registry
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and view history data for the chosen registry.
The “Add” tab enables adding information for a new crew member in the “Add New Crew Member” screen, which contains several drop-down menus. The first one is for uploading the basic crew member information. The blue button on the first image below, must be placed as active in order to save uploaded data. It is always active when adding information for a new crew member or updating information.
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There is only one case when this button must be placed as inactive, that is before deleting a full registry.
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Attempting to delete a full registry while it is active will cause the display of an error.
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Crew member information added is saved because the button was placed as active so the registered information is immediately available for APIS or any other purposes . Example:
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Following drop-down menus are available at the bottom of the screen:
Flight License Information.
Travel Document Information (Mandatory).
Other Travel Document Information.
Home Address Information.
Current Address Information.
Flight License Information allows to enter crew member professional or employment category level, license number, place of issuance and expiration date ( see image below)
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The “Travel Document Information”drop-down menu is for adding the travel document, the number, expiration date, date and place of issuance together with country of issuance. It is mandatory for APIS to complete all the information requested on this drop-down menu. Example below:
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Travel document information drop-down menu contains following documentation list:
P | Passport |
A | Identification Card A |
C | Identification Card C |
I | Identification Card I |
AC | Crew Member Certificate |
Other travel document information contains following documentation list to select a second travel document, for example, a Visa:
P | PASSPORT |
V | VISA |
R | REDRESS NUMBER |
K | KTN-KNOWN TRAVELLER NUMBER |
C | GREEN CARD |
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“Home address” is for adding all the information related to the place of residence.
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“Current address” must be completed when different from “home address”.
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No residual information should appear on any window in the optional drop-down menus not completed in order to save the registry. Leaving the country name in current “country” for example as on image below, causes an error display pop up message in red.
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Once mandatory information has been completed and no residual data left has been verified in optional drop-down menus, clicking on the save tab causes a pop up message in green indicating that the saving transaction has been successful so the information entered has been fully saved. See example below:
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Only a Duty 5 v.1 with keyword CHKCRW password can access, add, delete and update crew member information on “Crew Managment Module”. A Duty 5 v.1 password with keyword CHKCWV is also mandatory to access and view crew information uploaded on “Crew Management Module”.
Messages and meaning.
Explanation | Message |
|---|---|
Attempt to delete a crew member registry active in Crew Management Template. | TO DELETE CREW REGISTRY, FIRST PLACE IT AS INACTIVE IN CREW MANAGEMENT MODULE |
Attempt to enter again an Internal ID number which is already present in Crew Management Template. | CHECK ENTRY - INVALID INTERNAL NUMBER ID |
Residual information has been found in the travel document drop-down menu. | CHECK ENTRY - INVALID TRAVEL DOCUMENT CODE |
Residual information has been found in the othe_document drop-down menu. | CHECK ENTRY - INVALID OTHER DOCUMENT CODE |
Residual information has been found in the home_address drop-down menu. | CHECK ENTRY - INVALID HOME ADDRESS |
Residual information has been found in the current_address drop-down menu | CHECK ENTRY - INVALID CURRENT ADDRESS |
2. PC OR CONTROL PANEL TO UPLOAD CREW ON A FLIGHT.
Once the mandatory crew member information data for APIS-Advanced Passport Information System- has been uploaded on the “Crew Mangement Template”, the next step is uploading the crew members on the flight using following input:
PC<Flight>/<Date><Boarding Airport>,CRW#<ID number or Surname> |
Several combinations are available to upload crew to a flight requiring the generation of an API message. Crew can be uploaded by:
Their Internal ID number (often corresponding to their internal airline company number but it could also be any number assigned by the airline and loaded on Crew Management Template.
PC<Flight>/<Date><Boarding Airport>, CRW#ID<ID number> |
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The uploaded crew members appear at the bottom of the screen under the word “crew”.
SEVERAL INTERNAL ID IN A ROW (10 Maximum)
PC<Flight>/<Date><Boarding Airport>, CRW#<ID number>-<ID number>-… |
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SURNAME AND/OR FIRST NAME
PC<Flight>/<Date><Boarding Airport>, CRW#<Surname>/<First Name> |
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SURNAME EXCLUSIVELY
PC<Flight>/<Date><Boarding Airport>, CRW#<Surname> |
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SEVERAL DIFFERENT SURNAMES IN A ROW (10 Maximum)
PC<Flight>/<Date><Boarding Airport>, CRW#<Surname>-<Surname>-… |
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SEVERAL DIFFERENT SURNAMES AND FIRST NAMES IN A ROW (10 Maximum)
PC<Flight>/<Date><Boarding Airport>, CRW#<Surname>/<Name>-… |
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SEVERAL CREW MEMBERS COMBINING SURNAMES AND ID NUMBERS IN A ROW (up to 10)
PC<Flight>/<Date><Boarding Airport>, CRW#<Surname>-<ID Number>… |
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SEVERAL CREW MEMBERS COMBINING INTERNAL ID NUMBERS AND SURNAMES (10 Maximum)
PC<Flight>/<Date><Boarding Airport>, CRW#<ID Number>-<Surname>… |
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Deleting a crew member uploaded on the flight must be individually done using the following input and also the number of position or item shown in the PC screen, under “crew” . Internal ID number is not to be used for deletion:
PC<Flight>/<Date><Boarding Airport>, CRW#<Item or Positional Number in PC> |
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The uploaded crew members are not shown in passenger counters and neither on PFS (Passenger Final Sales) because they do not have a PNR in the Reservations System. They appear as crew in both PC and PW or Traffic Manifest.
A crew member occupying a passenger seat although not booked in the flight is named as Extra Crew or EXC. Extra Crew members who are loaded and active on the Crew Management Template or Module can be uploaded on a flight same as Crew. Following entries to be used:
ID Number (Maximum 10)
PC<Flight>/<Date><Boarding Airport>, EXC#<ID>-<ID>… |
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SURNAME (Maximum 10)
PC<Flight>/<Date><Boarding Airport>, EXC#<Surname>-<Surname>… |
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SURNAME/FIRST NAME (Maximum 10)
PC<Flight>/<Date><Boarding Airport>, EXC#<Surname/First Name>-<Surname/First Name>… |
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Deleting or offloading an extra crew or EXC registry from a flight must be done individually and using the following input:
PC<Flight>/<Date><Boarding Airport>, EXC<Item or Position in the list on PC> |
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Extra Crew are always listed under Crew in PC.
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Extra Crew are also placed under Crew on the Traffic Manifest or PW:
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MESSAGES AND MEANING |
MEANING | MESSAGE |
|---|---|
PAD SYMBOL # IS MISSING IN THE INPUT AND CARRIER HAS CREW MANAGEMENT MODULE ACTIVATED. | CARRIER HAS CREW MODULE ACTIVE-ENTER ID NUMBER OR SURNAME AND/OR NAME PRECEDED BY THE # SIGN |
ATTEMPT TO UPDATE INFORMATION WHEN CREW MODULE IS ACTIVE . | INVALID ENTRY-NOT ALLOWED TO MODIFY WITH CREW MODULE ACTIVE |
ID OR SURNAME NOT LOADED IN THE CREW MANAGEMENT MODULE. | DUPLICATE OR NOT FOUND-ENTER SURNAME/NAME OR CHECK CREW MODULE |
SURNAME ADDED IS DUPLICATED IN THE CREW MANAGEMENT MODULE (i.e 2 SMITH) | DUPLICATE OR NOT FOUND-ENTER SURNAME/NAME OR CHECK CREW MODULE |
SURNAME OR ID NUMBER ENTERED IS ALREADY LOADED IN PC OR CONTROL PANEL. | INVALID-CREW MEMBER ALREADY EXISTS |
MORE THAN 10 ID OR SURNAME HAVE BEEN ATTEMPTED. | CHECK ENTRY-MAXIMUM ALLOWED 10 CREW MEMBERS |
CREW MEMBER ALREADY LOADED. | INVALID-CREW MEMBER ALREADY EXISTS |
Once crew and possible extra crew members have been uploaded on a flight which requires an API - Advanced Passport Information- message, the information is available using following input:
PALC<Flight>/<Date><Boarding Airport> |
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NOTE: attempting to display PALC for a non-API required flight, that is, not showing API:Y on PC (see below screenshot) will show following message: EMPTY LIST.
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A duty 5 password with keyword CHKLV1 is mandatory to display the PALC list.
To display basic API data for a single crew member, the input is as follows:
PABC<Flight>/<Date><Boarding Airport>/CREW<Reference number on PALC list> |
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PA | API Indicator |
|---|---|
B | API data type (B: Basic – C: Complete) |
C | C for CREW identification |
4370 | Flight Number |
/ | Slash |
27NOV | Date (DDMMM) |
AEP | Boarding Airport |
MVD | Destination airport (Conditional in multileg flights) |
/ | Slash |
CREW08 | Reference number on PALC list (maximun allowed up to 6 alphanumeric characters). |
To display complete API data for a crew member, use this entry:
PACC<Flight>/<Date><Boarding Airport>/CREW<Reference number on PALC list> |
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3. CREW PANEL TO VIEW BASIC CREW INFORMATION.
A user with a Duty 5 v.1 password and Keyword CHKCWV can view following crew member information from Kiu Command:
first name
surname
date of birth
place of birth
gender
country of birth
nationality
active or inactive in Kiu “Crew Management Template”
ID number
PCREW/* |
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To view crew member airline e-mail address besides all the basic information:
PCREW/** |
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These lists can be filtered individually by:
SR or Surname
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ID or Identification Number
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SR and ID combination (one crew member) for increading accuracy.
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The three first surname letters
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Using crew three first surname letters and his/her ID number for accuracy.
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EXPLANATION TO POSSIBLE ERROR MESSAGES
MEANING | MESSAGE |
A “ / “OR “- “ MISSING IN THE ENTRY. PLEASE VERIFY THE INPUT IS CORRECT. | CHECK ENTRY |
| Info |
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Please contact Kiu Commercial in order to request Crew Management Module Activation. |
Control and management of waiting List
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